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Audubon Elementary

Audubon Elementary School

PROJECT OVERVIEW   

 Audubon Elementary School - HVAC Phase II controls and FCU's and Security Fencing and Access Control

PROJECT STATUS REPORT
 

Audubon Elementary School is the fourth highest priority on the sales surtax project list based on the priority evaluation system developed in conjunction with the sales surtax referendum.

Because of the poor condition of the mechanical system (HVAC), renewal of some aspects was already planned for winter break 2014/2015 and summer 2015. This projected, designed by Graef, consisted of replacement of the cooling tower, rooftop air handling units and related equipment. A construction management contract with H.J. High Construction was approved by the School Board on October 14, 2014 in an amount not to exceed $667,856, funded through capital funds. This initial project was substantially complete in April 2015.

Graef subsequently designed all of the mechanical system components included in Attachment F Sales Surtax Funded Detail Report. A change order was approved by the School Board March 10, 2015 and issued to H.J. High in the amount not to exceed $1,285,695. This project is currently under construction and includes the following categories as budgeted in Attachment F (Exhibit 1):

         
  52 04 Central Mechanical Plant Renewl (partial)¹,²

 $991,223

      
  52 05 Cooling and Heating Control System Renewal

 $148,501

      
  52 06 Air Conditioning and Air Distribution Equipment Renewal²

 $389,018

      
         
    Total:

 $1,528,724

      
         

         1The cooling tower component (5204-13 - $56,485) is complete and has been subtracted from the Attachment F budget.

2Some aspects of components within these categories are included in both the initial work and the change order. Sales tax will be used to fund the change order, but not the initial contract amount.

Since sales tax revenue was received prior to issuing the purchase orders, the purchase orders to H.J. High as the construction manager and for owner direct purchases (currently totaling $1,257,857) were funded by the sales surtax.

A separate purchase order was issued to Graef to complete the electrical system and fire alarm system design which will be done as a separate project at a later date, as will the plumbing and exterior system renewal projects remaining on the Attachment F list. The cost of these services (approved by the School Board March 10, 2015) is $22,490. The purchase order was initially funded with capital funds because the surtax funds had not been received at that time. After July 15, 2015, the purchase order will be reissued with surtax funding.

The Educational Technology projects have not yet started.

A not-to-exceed design services contract, in the amount of $6,945, has been issued to Harvard Jolly for the District Security projects. This work covers the following categories on Attachment F Sales Surtax Funded Detail Report (Exhibit 1):

         
  66 01 Perimeter/Entry Fencing and Gates

  $0

 

  66 02 Building Access Security Equipment

$21,865

    

         
    Total:

  $21,865

    

         

The design fee for the fencing and building access control includes field review and coordination with district security staff and the school principal. The architect will also coordinate with other district staff to ensure that security does not compromise life safety and fire safety codes. The design will provide a menu of access control projects that can be implemented now with the available sales surtax and is easily expandable as additional funding becomes available. The design is funded with sales surtax.

The Educational Technology projects have not yet started.

Project management, administrative and permitting staff time will be charged to the sales surtax fund. These costs have not been posted to the financial system as of June 5, 2015, but will be included on the next report to the ICOC.

A non-sales tax project is under consideration by the School Board at their June 9 meeting for structural column repairs at Buildings 18 and 19. This will be a separate construction management contract with

H.J. High Construction, so they can execute the work while they are on site, reducing mobilization and administration costs. This work is not part of the Attachment F list and will be funded with capital funds.

 
PROJECT UPDATE

11/9/15 this summer's project completed the mechanical system renewal. Design is underway for 2016 construction of electrical system, plumbing and fire alarm system renewal. Preliminary design for the district security project is complete.

9/8/2015 Two board agenda items are approved by the School Board Members.  Item #20 is a change order reflecting unforeseen conditions, where existing underground piping intended to be reused was found to be unsuitable due to a leak below the slab. This condition lead to an increase in the GMP plus an increase of contract time. The next item (Item #21) is for additional design service in preparation for the third phase of HVAC facility renewal projects.

HVAC system renewal is underway.  Additional electrical system and fire alarm system work is being designed for future construction.  The project is partially funded with the sales surtax.

PROJECT MANAGER

Arthur Johnson - Project Manager 

FUNDING SOURCES
Project is funded by a combination of Half-Cent Sales Surtax and Capital Renewal
 
DELIVERY METHOD
Construction Management is being performed by H.J. High Construction under the continuing contract for Construction Management Services for the HVAC Phase II Controls and FCU's.
 
DESIGNER
The project was designed by GRAEF.
 
CONTRACTOR
H.J. High Construction

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 Documents

1-Audubon Elementary - Attachment F.pdf
1-Audubon Elementary - Attachment FUse SHIFT+ENTER to open the menu (new window).
6/16/2015 1:33 PMBREVARDSCHOOLS\Lindemann.David
A- Audubon Exhibit 1_ICOC June 17 2015.pdf
A- Audubon Exhibit 1_ICOC June 17 2015Use SHIFT+ENTER to open the menu (new window).
6/16/2015 1:33 PMBREVARDSCHOOLS\Lindemann.David
Audubon 11x17 Landscape.pdf
Audubon 11x17 LandscapeUse SHIFT+ENTER to open the menu (new window).
9/1/2015 12:38 PMBREVARDSCHOOLS\Weaver.Debbie
B- Audubon Summary_ICOC June 17 2015.pdf
B- Audubon Summary_ICOC June 17 2015Use SHIFT+ENTER to open the menu (new window).
6/16/2015 1:33 PMBREVARDSCHOOLS\Lindemann.David
C-Audubon Summary_ICOC October 21, 2015.pdf
C-Audubon Summary_ICOC October 21, 2015Use SHIFT+ENTER to open the menu (new window).
11/9/2015 10:28 AMBREVARDSCHOOLS\Weaver.Debbie

 Images

ThumbnailPicture Size
Thumbnail Audubon Rooftop Piping 8-12-157126 x 2336
Thumbnail Audubon Roof Piping 7-22-15_49142 x 2412
Thumbnail Audubon Roof Piping 7-22-15_12272 x 1704
Thumbnail Audubon Roof Piping 7-1-15_23264 x 2448
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