|Sherwood Elementary School is one of the schools on the priority list to be addressed through summer 2017.
Because the cost of the work is estimated to exceed the $2 million threshold for utilizing the District’s continuing service contracts, the work must be awarded through a competitive process. The project will be done through a design build contract, where the successful firm provides construction and final design/permitting services. This process requires the District to develop a Design Criteria Package (DCP) that is prepared by a third party architect (the Design Criteria Professional) who outlines the scope and minimum specifications and/or requirements for the project. The proposal from the Design Criteria Professional is scheduled for School Board consideration on August 25, 2015.
In order to achieve economies of scale and reduce administrative costs, this project will be combined with other schools on this list for implementation over the next two years. The following categories should be included in the project:
51 03 Fire Alarm System Renewal $164,584
52 04 Central Mechanical Plant Renewal1 $994,124
52 05 Cooling and Heating Control System Renewal1 $282,732
52 06 Air Conditioning and Air Distribution Equipment Renewal1 $389,441
53 08 Exterior Building Wall Finish System Renewal $34,025
54 13 Electrical Distribution System Renewal $133,859
Facility Renewal Total $1,998,765
Total All Categories $1,998,765
1The chiller and related system components were replaced in summer 2015 on an emergency basis
The District Security project and the remaining Educational Technology components will be handled separately.
Project management, administrative and permitting staff time will be charged to the sales surtax fund.
The HVAC chiller plant serving the entire campus at Sherwood Elementary School is failing. This chiller replacement is included in the funded sales surtax list, but is not scheduled until the third year of the sales surtax program. An emergency purchase order, in the amount of $149,748, was issued May 15 to procure the equipment in order to replace the unit during summer 2015. The chiller unit was reduced from 330 tons to 250 tons utilizing bipolar ionization technology. Because the size of the chiller was reduced, additional system work is required now rather than later in the program. The scope of work includes the following Attachment F budgeted categories (Exhibit 1):
Central Mechanical Plant Renewal (partial) (5204)1 $994,124
Air Conditioning and Air Distribution System Renewal (partial) (5206)1,2 $289,117
1The chiller component (5204-12) will be complete. The remaining components will be partially complete with this project.
2Only the wall hung, rooftop, air handlers, split systems, unit ventilators, water source heat pumps and unitary systems component (5206-20) is included.
The purchase order was ratified by the School Board May 26, 2015. The mechanical system design contract, in the amount of $38,960 with OCI Associates, Inc. was also approved by the Board May 26, 2015. These were both funded by sales surtax.
An emergency purchase order is in process for Schwenn Services (HVAC mechanical services low bid) for the installation in the amount of $356,602.50. This will be ratified by the School Board July 21, 2015. The total sales tax procurement is $545,310.50.
Project management, administrative and permitting staff time will be charged to the sales surtax fund. These costs have not been posted to the financial system as of June 5, 2015, but will be included on the next report to the ICOC.