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Sherwood Elementary

Sherwood Elementary

PROJECT OVERVIEW   
The chiller at Sherwood Elementary School has failed and is being replaced in summer of 2015. 
PROJECT STATUS
Sherwood Elementary School is one of the schools on the priority list to be addressed through summer 2017.

Because the cost of the work is estimated to exceed the $2 million threshold for utilizing the District’s continuing service contracts, the work must be awarded through a competitive process. The project will be done through a design build contract, where the successful firm provides construction and final design/permitting services. This process requires the District to develop a Design Criteria Package (DCP) that is prepared by a third party architect (the Design Criteria Professional) who outlines the scope and minimum specifications and/or requirements for the project. The proposal from the Design Criteria Professional is scheduled for School Board consideration on August 25, 2015.

In order to achieve economies of scale and reduce administrative costs, this project will be combined with other schools on this list for implementation over the next two years. The following categories should be included in the project:

 

                    FACILITY RENEWAL                                                                                                                                             

51 03          Fire Alarm System Renewal                                                                                        $164,584

52 04          Central Mechanical Plant Renewal1                                                                              $994,124

52 05          Cooling and Heating Control System Renewal1                                                             $282,732

52 06          Air Conditioning and Air Distribution Equipment Renewal1                                             $389,441

53 08          Exterior Building Wall Finish System Renewal                                                               $34,025

54 13          Electrical Distribution System Renewal                                                                         $133,859

                    Facility Renewal Total                                                                                              $1,998,765

                                                                                                                                                                                                       

                    Total All Categories                                                                                                  $1,998,765

1The chiller and related system components were replaced in summer 2015 on an emergency basis

 

The District Security project and the remaining Educational Technology components will be handled separately.

Project management, administrative and permitting staff time will be charged to the sales surtax fund.

The HVAC chiller plant serving the entire campus at Sherwood Elementary School is failing. This chiller replacement is included in the funded sales surtax list, but is not scheduled until the third year of the sales surtax program. An emergency purchase order, in the amount of $149,748, was issued May 15 to procure the equipment in order to replace the unit during summer 2015. The chiller unit was reduced from 330 tons to 250 tons utilizing bipolar ionization technology. Because the size of the chiller was reduced, additional system work is required now rather than later in the program. The scope of work includes the following Attachment F budgeted categories (Exhibit 1):

Central Mechanical Plant Renewal (partial) (5204)1                                              $994,124

Air Conditioning and Air Distribution System Renewal (partial) (5206)1,2                $289,117

Total                                                                                                                $1,283,241

1The chiller component (5204-12) will be complete. The remaining components will be partially complete with this project.

2Only the wall hung, rooftop, air handlers, split systems, unit ventilators, water source heat pumps and unitary systems component (5206-20) is included.

The purchase order was ratified by the School Board May 26, 2015. The mechanical system design contract, in the amount of $38,960 with OCI Associates, Inc. was also approved by the Board May 26, 2015.  These were both funded by sales surtax.

An emergency purchase order is in process for Schwenn Services (HVAC mechanical services low bid) for the installation in the amount of $356,602.50. This will be ratified by the School Board July 21, 2015. The total sales tax procurement is $545,310.50.

Project management, administrative and permitting staff time will be charged to the sales surtax fund. These costs have not been posted to the financial system as of June 5, 2015, but will be included on the next report to the ICOC.

 


 
PROJECT UPDATE
The chiller is failing and is being replaced, utilizing sales surtax funds.
PROJECT MANAGER
David K. Martin - Project Manager
FUNDING SOURCES
Project is funded by a combination of Half-Cent Surtax and Capital Renewal
DELIVERY METHOD

For the failed chiller replacement the Project Management staff solicited bids from the District's continuing services contract for HVAC mechanical services.  Schwenn Services, Inc. was recommended by DDC Engineering, Inc. as the lowest responsive and responsible bidder. 

A Design Build Contractor will be selected through a Request for Proposals process for the Facility renewal issues on Attachment F.

DESIGNER/DESIGN CRITERIA PROFESSIONAL

The chiller replacement project was designed by DDC Engineering, Inc. 

 

CONTRACTOR

Managing the chiller replacement project is Schwenn Service, Inc.

 Documents

A- Sherwood Project Status Report_ICOC June 17 2015.pdf
A- Sherwood Project Status Report_ICOC June 17 2015Use SHIFT+ENTER to open the menu (new window).
6/25/2015 12:08 PMBREVARDSCHOOLS\Lindemann.David
B- Sherwood Exhibit 1_ICOC June 17 2015.pdf
B- Sherwood Exhibit 1_ICOC June 17 2015Use SHIFT+ENTER to open the menu (new window).
6/25/2015 12:08 PMBREVARDSCHOOLS\Lindemann.David
Sherwood 11x17 Landscape.pdf
Sherwood 11x17 LandscapeUse SHIFT+ENTER to open the menu (new window).
9/3/2015 10:15 AMBREVARDSCHOOLS\Weaver.Debbie
Sherwood 11x17 Portrait.pdf
Sherwood 11x17 PortraitUse SHIFT+ENTER to open the menu (new window).
9/3/2015 10:15 AMBREVARDSCHOOLS\Weaver.Debbie

 Images

ThumbnailPicture Size
Thumbnail Sherwood HVAC 8-31-15 44000 x 3000
Thumbnail Sherwood HVAC 8-31-154000 x 3000
Thumbnail Sherwood HVAC 9-4-15 24000 x 3000
Thumbnail Sherwood HVAC 9-10-15 14000 x 3000
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 Calendar

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